MC1550542 - Microsoft Teams: Updated recording and transcript access setting behavior for town halls and webinars
Microsoft 365 Message Center announcement MC1550542.
MS Message Center's Summary
Microsoft is updating the access settings for recordings and transcripts in Microsoft Teams town halls and webinars scheduled via the Events App. Beginning in early November 2026 and completing by mid November 2026, visibility of these options will rely on specific events policy settings rather than general cloud recording controls. Administrators should review their events policies and update internal guidance to reflect the new behaviour.
- Administrator impact
- No direct administrator action is required.
- End user impact
- Event organisers will see recording and transcript access options governed by dedicated events policies instead of general cloud recording settings.
- Importance
- 3/10: This change updates administrative controls and user interfaces for event recordings without disrupting service availability.
Microsoft Summary
Microsoft Teams is updating the "Who has access to the recording or transcript" option for Events App town halls and webinars. It will depend on the RecordingForTownhall or RecordingForWebinar settings instead of AllowCloudRecording. The change rolls out worldwide in early to mid-November 2026 with no action required.
- Message Center ID
- MC1550542
- Category
- prevent Or Fix Issue
- Severity
- normal
- Services
- Microsoft Teams
- Tags
- User impact, Admin impact
- Published
- 2026-11-12
- Last updated
- 2026-11-12
- Expires
- 2026-12-16
[What and why] We are updating how the Who has access to the recording or transcript option appears for Microsoft Teams Events scheduling through the Events App including town halls and webinars. Currently, when AllowCloudRecording is set to false, this option does not appear for these events. After this change, the option will appear only when the applicable RecordingForTownhall or RecordingForWebinar setting in CsTeamsEventsPolicy is enabled. [Rollout schedule] General Availability (Worldwide, GCC, GCC High, DoD): Beginning in early-November 2026 and expected to complete by mid-November 2026 [Impact on your organization] Who is affected Microsoft Teams organizers of Events created via the Events App including town halls and webinars Platforms and services Microsoft TeamsEvents created via the Events App including town halls and webinars What will happen The Who has access to the recording or transcript option will be based on the applicable RecordingForTownhall or RecordingForWebinar setting. It will no longer be based on the AllowCloudRecording setting. [Action required and recommendations] No action is required to enable this change. We recommend updating your internal documentation to reflect this change. [Compliance considerations] No compliance considerations identified. Review as appropriate for your organization.