MC1526679 - Microsoft Teams Default meeting template
Microsoft 365 Message Center announcement MC1526679.
MS Message Center's Summary
Microsoft is introducing default meeting templates for Teams starting worldwide in November 2026 and finishing by mid November 2026. This feature allows administrators to automatically apply specific meeting options to scheduled sessions for organizers with a Teams Premium license. Administrators should review their meeting policies and prepare custom templates to enforce organizational standards. Note that Meet Now sessions and channel meetings are excluded from this rollout.
- Administrator impact
- Administrators should create custom meeting templates and assign them as defaults if they wish to enforce standardized meeting options.
- End user impact
- Organizers with Teams Premium licenses will have default meeting options automatically applied to their scheduled sessions.
- Importance
- 6/10: This feature introduces new administrative controls and licensing dependencies that affect how standard meetings are configured across the organisation.
Microsoft Summary
Default meeting templates let IT admins set organization-wide meeting options for Teams meetings scheduled via Outlook or Teams calendar, ensuring consistency and protection. Rolling out worldwide in November 2026, only Teams Premium licensed organizers can use them. Admins create and assign templates; some meeting types are excluded.
- Message Center ID
- MC1526679
- Category
- plan For Change
- Severity
- normal
- Services
- Microsoft Teams
- Tags
- New feature, User impact, Admin impact
- Published
- 2026-10-26
- Last updated
- 2026-10-26
- Expires
- 2026-12-16
[What and Why:] Default Meeting Templates enable IT admins to automatically apply their organization’s preferred meeting options whenever users schedule a Teams meeting through Outlook or Teams calendar. This helps organizations apply meeting options (including protection meeting options) at scale, and reduce the need for organizers to manually configure meeting options. [Rollout Schedule:] General Availability (Worldwide): We will begin rolling out in early November 2026 and expect to complete by mid November 2026. [Impact on Your Organization:] For meeting organizers and co-organizers with a default meeting template applied, their meetings will use the meeting options defined in that template, including protection meeting options. Participants joining those meetings will experience the configured meeting options. Please note that only organizers and co-organizers with a Teams Premium license can use the default meeting template. [Action Required/Recommendations:] Default meeting templates help IT admins provide a consistent meeting experience by automatically applying the configured meeting options, including protection meeting options, to scheduled meetings through Outlook or Teams Calendar. Meet Now, Channel Meetings, and Events are out of scope for default meeting template. IT admins first create a custom meeting template and then assign it as the default meeting template. Instructions to create a default meeting template: Create a custom meeting template in Microsoft Teams . Configuration considerations: When configuring the template, admins should review the restrictions and platform limitations associated with the features they enable. Some settings may result in a degraded experience on unsupported platforms. If the default meeting template is removed, meetings will no longer use the meeting options defined by that template. Instead, the meeting options currently applicable to the organizer will take effect. Recommendation: Do not configure the Copilot meeting policy to “On with saved transcript required.” With this configuration, users may encounter errors with default meeting template. We recommend using an alternative Copilot meeting policy configuration. [Compliance considerations:] No compliance considerations identified. Review as appropriate for your organization.