MC1523076 - Microsoft Teams: Loop meeting notes stored in the meeting organizer's OneDrive
Microsoft 365 Message Center announcement MC1523076.
MS Message Center's Summary
Microsoft Teams is updating storage for non channel meeting notes, including Loop and Facilitator notes, so they reside in the meeting organizer's OneDrive for Business rather than the note starter's account. This rollout begins worldwide in mid November 2026 and completes by late November 2026. Administrators should review internal governance documents and data retention policies to reflect this new storage ownership model, while noting that existing notes remain in their current locations.
- Administrator impact
- Review internal guidance and governance processes to account for organizer owned storage for newly created non channel meeting notes.
- End user impact
- Meeting participants will continue to collaborate on notes as before, but the files will be owned by the meeting organizer.
- Importance
- 3/10: This change alters file ownership and storage locations for meeting notes which requires minor updates to internal documentation.
Microsoft Summary
Non-channel Microsoft Teams meeting notes, including Loop and Facilitator notes, will be stored in the meeting organizer’s OneDrive for Business starting mid-November 2026. This ensures consistent ownership without changing the collaboration experience. No configuration is needed, but update governance processes accordingly. Channel meeting notes storage remains unchanged.
- Message Center ID
- MC1523076
- Category
- stay Informed
- Severity
- normal
- Services
- Microsoft Teams
- Tags
- New feature, User impact
- Roadmap ID
- 576194
- Platforms
- Android, Desktop, iOS, Mac, Web
- Published
- 2026-10-23
- Last updated
- 2026-10-23
- Expires
- 2027-01-14
[What and Why:] For non-channel Microsoft Teams meetings, collaborative meeting notes, including Loop-powered meeting notes and Facilitator notes, will be stored in the meeting organizer’s OneDrive for Business instead of the OneDrive of the person who starts notes. This update provides more consistent ownership and management of meeting content while preserving the existing note-taking and collaboration experience for meeting participants. [Rollout Schedule:] General Availability (Worldwide): We will begin rolling out in mid-November 2026 and expect to complete by late November 2026. [Impact on Your Organization:] For non-channel meetings, newly created collaborative meeting notes will be stored in the meeting organizer’s OneDrive for Business, in the Meetings folder. The organizer will own the notes file even when another participant starts notes or Facilitator. Participants can continue to open and collaborate on notes in Teams, subject to your organization’s existing sharing policies. Notes created before this change will remain in their current location; they will not be moved to the organizer’s OneDrive. Storage for channel meeting notes is not changing. [Action Required/Recommendations:] No configuration change is required for this storage update. Review any internal guidance or governance processes that assume meeting notes are stored in the OneDrive of the person who starts them, and update those processes to account for organizer-owned storage for newly created non-channel meeting notes. [Compliance considerations:] This update changes where newly created meeting notes are stored (from the note-starter’s OneDrive to the organizer’s OneDrive). Review your organization’s data location and retention policies as appropriate.