MC1484010: Microsoft Teams: Hide organizer names in calendar view on Teams Panels

Published . Last updated .

Microsoft 365 Message Center announcement MC1484010.

MS Message Center's Summary

Microsoft is introducing a new setting for Teams Panels that allows administrators to show or hide meeting organizer names in the calendar view. Rolling out worldwide in early October 2026, this feature requires a Teams Rooms Pro or Shared Spaces license. Administrators should review privacy requirements and decide whether to update the default configuration via the management portal or directly on the devices.

Administrator impact
Administrators can configure the new show organizer name setting through the Teams Rooms Pro Management portal or on individual panel devices.
End user impact
Users viewing meeting information on Teams panel devices may see meeting organizer names hidden depending on administrator configuration.
Importance
3/10: This is a minor administrative feature update that provides optional privacy controls for meeting displays with no mandatory action required.

Release notes for devices in Microsoft Teams

Microsoft Summary

Microsoft Teams Panels will add an admin setting to show or hide organizer names in Calendar View, configurable via the Teams Rooms Pro Management portal or panel device. This feature, available with Teams Rooms Pro and Shared Spaces licenses, launches worldwide in early October 2026.

Message Center ID
MC1484010
Category
stay Informed
Severity
normal
Services
Microsoft Teams
Tags
New feature, User impact, Admin impact
Roadmap ID
569423
Platforms
Android, TeamsAndSurfaceDevices
Expires

What and why

Microsoft Teams Panels will introduce a new administrator setting that allows administrators to choose whether organizer names are shown in Calendar View on Teams Panels.

Admins can toggle the Show organizer name setting ON or OFF in the Teams Rooms Pro Management portal or on the panel device. When organizer names are hidden, the organizer name is not shown in Calendar View on the panel device.

This feature is available with Teams Rooms Pro and Teams Shared Spaces licenses.

Rollout schedule

  • General Availability (Worldwide): Beginning in early October 2026 and expected to complete by early October 2026

Impact on your organization

Who is affected

  • Administrators who manage Microsoft Teams Panels
  • Organizations using Teams Rooms Pro licenses
  • Organizations using Teams Shared Spaces licenses
  • Users who view meeting information on Teams panel devices

Platforms and services

  • Microsoft Teams Panels
  • Teams Rooms Pro Management portal

What will happen

  • A new setting, Show organizer name, will be available for Teams panel devices.
  • Administrators can choose whether organizer names are displayed in Calendar View.
  • The setting can be configured from the Teams Rooms Pro Management portal or directly on a Teams panel device.
  • By default, organizer names will continue to be displayed in Calendar View.

Action required and recommendations

No action is required if you want organizer names to continue appearing in Calendar View on Teams panel devices.

If you want to hide organizer names:

  • Review your room privacy and display requirements.
  • Update the Show organizer name setting in the Teams Rooms Pro Management portal or on individual Teams panel devices.

Learn more

Compliance considerations

QuestionAnswer
Does the change include an admin control, and can it be controlled through Entra ID group membership?Yes. Administrators can enable or disable the display of organizer names on Teams Panels. The available information does not indicate support for management through Entra ID group membership.