Microsoft 365 Message Center item MC1290821
MC1290821 - (Updated) eSignature for Microsoft 365 - Recipient groups
Microsoft 365 eSignature will introduce recipient groups, allowing up to 10 people per recipient slot, with the first signer fulfilling the requirement. This reduces delays in signing workflows. Rollout begins early September 2026, completes by end of September, enabled by default, with no admin action needed.
- Message Center ID
- MC1290821
- Category
- stay Informed
- Severity
- normal
- Services
- Microsoft 365 suite, SharePoint Online
- Tags
- Updated message, New feature, User impact, Admin impact
- Roadmap ID
- 560822
- Platforms
- Desktop
- Published
- 2026-04-24
- Last updated
- 2026-06-12
- Expires
- 2026-11-02
Updated June 12, 2026: We have updated the timeline. Thank you for your patience. [Introduction]We are introducing recipient groups for eSignature in Microsoft 365. Recipient groups allow a single recipient slot to be assigned to multiple people, where the first person to sign fulfills the signing requirement. This update helps make signature workflows more reliable by reducing delays when a specific signer is unavailable, without changing existing tenant policies.This message is associated with Microsoft 365 Roadmap ID 560822.[When this will happen]General Availability (Worldwide): Rollout will begin in early September 2026 (previously late June) and is expected to complete by end of September 2026 (previously late July).[How this affects your organization]Who is affectedUsers who create eSignature requests in Microsoft WordMicrosoft 365 tenants that use eSignature for Microsoft 365What will happenUsers can assign up to 10 people to a single recipient slot: The first person in the recipient group to sign fulfills the signing requirement for the group.Signature workflows are less likely to stall due to individual signer availability.The feature is enabled by default and respects existing tenant policies.[What you can do to prepare]No action is required from admins.Consider informing users who rely on eSignature workflows about this improvement.[Compliance considerations]QuestionAnswerDoes the change alter how existing customer data is processed or accessed?Yes. Signature completion logic is updated so that one signer in a recipient group can fulfill the signing requirement for the group.