Microsoft 365 Message Center item MC1281507

MC1281507 - Microsoft 365 Copilot: Discover Copilot actions in OneDrive/SharePoint file preview

Starting late April 2026, Microsoft 365 Copilot will show suggested actions like summarizing and FAQ generation directly in OneDrive and SharePoint file previews. Enabled by default for eligible users, this feature respects existing permissions and policies, requiring no admin action but user awareness is recommended.

Message Center ID

MC1281507

Category

stay Informed

Severity

normal

Services

Microsoft Copilot (Microsoft 365)

Tags

Updated message, New feature, User impact, Admin impact

Roadmap ID

559481

Platforms

Web

Published

2026-04-15

Last updated

2026-05-06

Expires

2026-06-08

[Introduction]We are improving how users discover Microsoft 365 Copilot capabilities in the file previewer of OneDrive and SharePoint. Ready to use Copilot actions will appear directly in the file preview experience, alongside the Copilot button. When users preview supported files, suggested prompts will help them complete common tasks such as summarizing documents, generating FAQ, and extracting key information without writing their own prompts.[When this will happen]General Availability (Worldwide): We will begin rolling out in late April 2026 and expect to complete the rollout by early May 2026.[How this affects your organization]Who is affectedMicrosoft 365 tenants using OneDrive for BusinessUsers who have access to Microsoft 365 CopilotAdministrators managing OneDrive and Copilot experiencesWhat will happenUsers will see suggested Copilot actions when previewing supported files in OneDrive:  Suggested actions may include summarizing content, generating FAQ, and identifying key points.The feature will be enabled by default for eligible users. Suggestions will disappear after a timeout or after a user interacts with a file.Existing Copilot, OneDrive, SharePoint, and Microsoft Purview policies will continue to apply.There will be no change to file permissions, sharing behavior, or data residency. Copilot will continue to respect existing access controls and Microsoft Purview policies.[What you can do to prepare]No admin action is required.Consider notifying users that Copilot suggestions will appear in OneDrive file previews to support awareness and adoption.If Copilot is disabled or restricted in your tenant, those settings continue to apply.[Compliance considerations]QuestionAnswerDoes the change alter how existing customer data is processed, stored, or accessed?Yes. Copilot processes existing OneDrive or SharePoint file content to generate responses, consistent with current Copilot behavior and user permissions.Does the change introduce or significantly modify AI or ML capabilities that interact with customer data?Yes. The change introduces new in context Copilot prompts that guide user interaction with existing generative AI capabilities.Does the change provide a new way for users to interact with generative AI?Yes. Users can initiate Copilot actions directly from the OneDrive or SharePoint file preview using suggested prompts.