Microsoft 365 Message Center item MC1269213
MC1269213 - New meeting response option: decline and propose a new time in Outlook Mobile
Outlook Mobile will add a "Decline and Propose a New Time" option for meeting responses, allowing users to decline while suggesting an alternative time. This feature rolls out worldwide from mid-April to mid-May 2026, is enabled by default, requires no admin action, and respects existing policies.
- Message Center ID
- MC1269213
- Category
- stay Informed
- Severity
- normal
- Services
- Exchange Online
- Tags
- New feature, User impact
- Published
- 2026-04-03
- Last updated
- 2026-04-03
- Expires
- 2026-06-12
[Introduction] We’re introducing the ability for users to Decline and Propose a New Time when responding to meeting invitations. This update improves scheduling clarity by allowing recipients to explicitly decline a meeting while still suggesting an alternative time. This update is applicable to Outlook for iOS and Android only; other platforms already include this feature.[When this will happen:] General Availability (Worldwide, GCC, GCCH): Rollout begins mid-April 2026 and is expected to complete by mid-May 2026 [How this affects your organization:] Who is affected: All Microsoft 365 users responding to meeting invitations in Exchange Online–based calendar experiences (for example, Outlook on the web, desktop, and mobile).Worldwide, GCC, and GCC High tenants What will happen: A new Decline and Propose a New Time option will be availableThis option appears alongside existing responses such as Tentative and Propose a New Time When selected, the meeting is declined and an alternative time suggestion is sent to the organizerThe feature is enabled by default Existing meeting policies and workflows are respected; no policy changes are required[What you can do to prepare:] No admin action is required. Consider updating internal documentation or training materials that describe meeting response behavior [Compliance considerations:] No compliance considerations identified, review as appropriate for your organization.